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Administrative Services Manager

Department: Operations
Location: Arvada, CO
Date Posted: June 24, 2024
Application Deadline: Until Filled

Are you ready to begin an exciting journey where you can truly make a difference? We’re searching for a highly motivated Administrative Services Manager to join our team at Colorado Gives Foundation. Your role will be crucial to the smooth operation of our administrative functions, including facilities management, meeting space coordination, and event planning.

Join the dynamic Colorado Gives Foundation, dedicated to igniting transformation throughout Colorado! As an Administrative Services Manager, you’ll lead our administrative team, ensuring they anticipate and meet the needs of the organization while fostering a collaborative work environment.

We value our employees’ time and efforts. Our commitment to your success is reflected in our competitive compensation, offering a base salary of $82K-$91K, depending on experience, plus eligibility for an annual bonus. We are conveniently located on the G-line in Old Town Arvada. Join us at Colorado Gives Foundation, where your contributions will help amplify the voices of nonprofits and make a lasting impact on our community

We offer an extensive benefits package, including:

  • Health benefits, including medical, dental, and vision insurance
  • 401(k) / retirement plan with employer matching
  • Life and disability insurance
  • Flexible spending and health savings accounts
  • Paid time off and holidays
  • Employee assistance program
  • Paid parental leave
  • Professional development assistance
  • Workplace perks

What You’ll Do:

As the Administrative Services Manager, you will be a dynamic leader overseeing the Foundation’s administrative support, facilities, meeting space management, and event planning functions. It is pivotal that you ensure the smooth operation of these areas while providing leadership to ensure the administrative team can anticipate and meet the organization’s needs, oversee budgets, and foster a collaborative work environment. As an ideal candidate, you must possess exceptional leadership skills, attention to detail, and the ability to multitask effectively. 

You Should Have:

  • Bachelor’s degree in Business Administration, Management, or a related field.
  • Minimum of 3 years of experience in hospitality, event planning, customer service, or a similar administrative role, showcasing expertise in managing and coordinating collaborative work across teams and events, delivering exceptional customer service, and ensuring smooth operations.
  • Proven experience in a managerial role with the ability to lead and motivate a diverse team effectively.
  • Ability to communicate clearly and effectively with individuals at all levels of the organization, as well as external vendors and stakeholders.
  • Capacity to anticipate needs, adapt to changing priorities, and address multiple demands efficiently.

Your Duties and Responsibilities as the Administrative Services Manager will include the following:

  • Supervision and Leadership: Lead a team of administrative assistants, provide guidance and training, and foster a collaborative work environment.
  • Meeting Space Management: Oversee meeting space accessibility, coordinate technical assistance, and ensure a positive user experience with optimized usage reporting.
  • Facility and Office Management: Manage day-to-day facility operations, budget for maintenance and repairs, and oversee vendor services to ensure optimal functionality and safety.
  • Event Management: Plan and execute events, coordinating logistics such as venue selection and audiovisual setup, ensuring alignment with organizational objectives and budget.
  • Budget Management: Optimize resource allocation and manage budgets effectively for administrative and facility operations.
  • Policy Development: Develop and implement policies and procedures for facility usage and maintenance, ensuring consistency, efficiency, and compliance.

Who is Colorado Gives Foundation?

Colorado Gives Foundation connects people, ideas, and Colorado nonprofits to make good happen. We are a Jefferson County grantmaker, investing over $9M annually to help Jeffco nonprofits. We also work statewide to build the capacity of nonprofits and donors through nonprofit endowments, workplace giving, and donor services. We make it easy for people to donate to the causes they care about, enabling meaningful change to help our neighbors thrive. Our work is rooted in attentive listening and a firm commitment to equity, diversity, and inclusion. Together, we strive to build resilient, connected, and thriving communities. Colorado Gives Foundation is where donors discover the community impact that matters most to them, which is suitable for everyone.

Diversity, Equity, and Inclusion

You are valued and you belong. We are committed to maintaining the best possible environment for our employees where people can show up as their authentic selves and grow with the Foundation. We are committed to creating an equitable and inclusive workplace and we can only achieve this together. 

In that spirit, we provide equal employment opportunities to all employees and applicants without regard to sex, gender identity, sexual orientation, genetics, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.