Administrative Assistant
Department: Administration
Location: Arvada, CO
Date Updated: March 9, 2026
Are you prepared to advance your career? We are searching for a dynamic and highly organized individual to join our team as an Administrative Assistant.
Who is Colorado Gives Foundation?
Colorado Gives Foundation connects people, ideas and Colorado nonprofits to make good happen. We are a Jefferson County grantmaker and statewide, we invest to build the capacity of nonprofits and donors through ColoradoGives.org, nonprofit endowments and donor services. We make it easy for people to donate to the causes they care about, enabling meaningful change to help our neighbors thrive. Colorado Gives Foundation is where donors find and discover the community impact that matters most to them, which is good for everyone.
What is the Job?
The Administrative Assistant provides administrative support to multiple departments at Colorado Gives Foundation. This role helps ensure smooth daily operations by assisting with guests, meetings and event logistics, supporting various VP’s, handling communications and performing routine administrative tasks. The position also interacts with nonprofit partners and donors and in support of department activities, including our meeting space. Strong attention to detail, follow-through and responsiveness are essential for success in this support-focused role.
To succeed, you should have:
- High school diploma or equivalent experience
- Minimum 2 years of experience in customer service, administrative duties and/or collaboration with different teams
- Ability to understand and follow a range of directions
- Both reliable and dependable
- Highly organized with attention to detail and timeliness
- Ability to anticipate needs and adapt to changing priorities and multiple demands within short timeframes
Your essential duties and responsibilities as the Administrative Assistant will include:
- Front Desk and Guest Services
- Provide front desk coverage and guest support as needed, including greeting and assisting visitors, supporting nonprofit guests using meeting spaces and helping create a welcoming environment.
- This includes receiving and distributing packages and mail, coordinating meal deliveries for staff or events, and ensuring hospitality needs are met throughout the office.
- Administrative and Office Support
- Assist with the execution of webinars, workshops, and events by coordinating logistics, materials and communications.
- Draft, proofread, edit, and send emails, memos, agendas, presentations and other documents.
- Organize and maintain digital and physical files to ensure quick access and proper documentation.
- Coordinate travel arrangements, event registrations and lodging as directed.
- Calendar and Meeting Coordination
- Support calendars for VP-level roles, including scheduling appointments, resolving conflicts and preparing meeting materials in advance.
- Coordinate meeting logistics: set up rooms or virtual links, prepare agendas, configure technology and capture meeting notes and action items.
- Provide support for internal meetings, webinars, and external events involving donors, nonprofits and other stakeholders.
- Expense and Budget Tracking
- Prepare and submit expense reports for assigned departments.
- Team and Project Support
- Support department heads with administrative needs and help ensure materials and tasks are ready in advance.
Benefits and Perks
We value our employees’ time and efforts. Our commitment to your success is enhanced by a competitive compensation of $51,000 – $56,000 annually, depending on experience, and an extensive benefits package including:
- Health insurance
- Dental insurance
- Vision insurance
- 401(k) / retirement plan
- 401(k) employer matching
- Life insurance
- Disability insurance
- Flexible spending account
- Health savings account
- Paid time off
- Employee assistance program
- Paid family leave
- Professional development assistance
- Paid holidays
- Workplace perks
We are also conveniently located on the G-line in Old Town Arvada. Oh, and we’re pretty fun, so we think you’ll like working with us.
Workplace Culture
You are valued and you belong. We are committed to maintaining the best possible environment for our employees where people can show up as their authentic selves and grow with the Foundation.
In that spirit, we provide equal employment opportunities to all employees and applicants without regard to sex, gender identity, sexual orientation, genetics, race, color, religion, national origin, disability, protected Veteran status, age or any other characteristic protected by law.
