Executive Assistant, Board + Committee Manager
Department: Administration
Location: Arvada, CO
Date Updated: March 14, 2025
Are you prepared to advance your career? We are searching for a dynamic and highly organized individual to join our team as an Executive Assistant, Board + Committee Manager.
Who is Colorado Gives Foundation?
Colorado Gives Foundation connects people, ideas and Colorado nonprofits to make good happen. We are a Jefferson County grantmaker and statewide, we invest to build the capacity of nonprofits and donors through ColoradoGives.org, nonprofit endowments and donor services. We make it easy for people to donate to the causes they care about, enabling meaningful change to help our neighbors thrive. Our work is rooted in attentive listening and a firm commitment to equity, diversity and inclusion. Together, we strive to build resilient, connected and thriving communities. Colorado Gives Foundation is where donors find and discover the community impact that matters most to them, which is good for everyone.
What is the Job?
The Executive Assistant, Board + Committee Manager delivers executive-level administrative support to the CEO and Board of Directors by managing schedules, meetings and communications while ensuring seamless operations. This role optimizes executive efficiency, streamlines logistics and enhances Board and Committee engagement through efficient coordination, governance support and stakeholder communication. With a strong commitment to service, this role anticipates the needs of the CEO and Board members, ensuring they are supported, informed and equipped to focus on strategic priorities.
To succeed, you should have:
- Minimum 4 years of experience in administrative, executive, or board support roles, ideally within a high-impact environment.
- Strong ability to assess, prioritize and respond to a variety of requests in a timely and efficient manner.
- Demonstrates reliability, dependability and accountability in all aspects of work.
- Highly organized with exceptional attention to detail, accuracy and adherence to deadlines.
- Ability to anticipate needs, proactively problem-solve and adapt to shifting priorities in fast-paced environments.
- Bilingual in English and Spanish is a plus.
Your essential duties and responsibilities as the Executive Assistant, Board + Committee Manager will include:
Executive Support for CEO:
- Proactively manage the CEO’s calendar, scheduling and priorities, ensuring efficient time management and anticipating potential conflicts.
- Coordinate and organize meetings, events and engagements, including preparing agendas, briefing materials and follow-ups.
- Act as a liaison between the CEO and internal/external stakeholders, ensuring smooth communication and handling sensitive matters with discretion.
- Manage travel arrangements by coordinating flights, accommodations and itineraries while anticipating logistical needs.
- Draft, proofread and edit correspondence, presentations and reports, ensuring clarity, professionalism and alignment with the CEO’s voice.
- Act as a proactive partner in optimizing the CEO’s day by handling logistics, such as coordinating meals, maintaining workspace, managing small but crucial tasks and ensuring seamless transitions between engagements.
- Provide administrative support for special projects, research and strategic initiatives as needed.
Board and Committee Manager:
- Enable Board and Committee engagement, ensuring seamless communication, timely responses and meaningful involvement.
- Manage all meeting aspects, including scheduling, agenda development, material distribution and minute-taking.
- Ensure smooth meeting execution including meeting logistics, room setup, name tags, refreshments and materials.
- Coordinate meeting communication to ensure staff and presenters have the information they need. Assign follow-up tasks to the appropriate staff and track completion.
- Maintain and securely manage all Board and Committee records, including rosters, tenure tracking, orientation materials and governance documents, ensuring organized and accessible filing.
- Support Board initiatives, assisting with engagement activities, surveys and governance best practices.
- Perform additional duties as assigned.
Benefits and Perks
We value our employees’ time and efforts. Our commitment to your success is enhanced by a competitive compensation of $74,000 – $86,000 annually, depending on experience, and an extensive benefits package including:
- Health insurance
- Dental insurance
- Vision insurance
- 401(k) / retirement plan
- 401(k) employer matching
- Life insurance
- Disability insurance
- Flexible spending account
- Health savings account
- Paid time off
- Employee assistance program
- Paid family leave
- Professional development assistance
- Paid holidays
- Workplace perks
We are also conveniently located on the G-line in Old Town Arvada. Oh, and we’re pretty fun, so we think you’ll like working with us.
Diversity, Equity and Inclusion
We are committed to maintaining the best environment for our employees where people can show up as their authentic selves and grow with the Foundation. We are committed to creating an equitable and inclusive workplace and can only achieve this together.
In that spirit, we provide equal employment opportunities to all employees and applicants without regard to sex, gender identity, sexual orientation, genetics, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.
